April 11th, 2023
Minutes of April 11th, 2023 Monthly Meeting
The February 14 ,2023 monthly meeting of Fairfield Township was called to order at 5:00 PM by Chairman Phil Yetzer . Other boa
The April 11 ,2023 monthly meeting of Fairfield Township was called to order at 5:00 PM by Chairman Phil Yetzer. Other board members present were Supervisor Les McCoy, Supervisor Molly Swaggert, Treasurer Kathy Hachey and Clerk Marianne Auge. Also present were Al Brenycz and Gus Fletcher.
The Pledge of Allegiance was said.
The agenda was reviewed. Les made a motion to approve the agenda and Molly 2nd the motion and it carried unanimously.
The minutes of the March 7, 2023, meeting were read. Les made a motion to approve the minutes with the correction and Molly 2nd the motion and it carried unanimously. The correction was $70,000.00 for the General fund not $70,00,000.
The treasurer’s report was read. Les made a motion to place the treasurers report for audit and Molly 2nd the motion and it carried unanimously. Kathy said the Source Well account has $777.03.
Public Comment: Gus Fletcher asked if the town supervisors negotiated with The Crosslake Fire Department for a cheaper rate. Phil said that Manhattan Beach had tried to negotiate a cheaper rate and they were turned down. The clerk said the Fire Department gets the taxable rate for the sections of Fairfield Township that they cover, and the taxable rate is multiplied by 3.5% to get the price of the contract. Gus asked if the Township could buy a MIA Flag to fly under the American Flag on the flagpole. The township will order a MIA flag to be added to the flagpole.
Al Brenycz asked the township to approve the On Sale/Sunday Liquor License for his establishment Big Al’s Bar & Grill. Al said he is not having off Sale. Les made a motion to approve the On Sale/Sunday Liquor License for Big Al’s Bar and Grill and Molly 2nd the motion and it carried. Phil abstained from voting.
New Business: The clerk passed out the meeting schedule for May 2023 through April 2024. Les made a motion to approve the schedule and Molly 2nd the motion and it carried unanimously.
Les made a motion to keep the wages the same and Molly 2nd the motion and it carried unanimously.
Phil made a motion to have Road inspection on Thursday May 4,2023 at 2:00 PM and Les 2nd the motion and it carried unanimously. The board will meet at the Fairfield Town Hall at 2:00 PM.
Les said he was going to contact the county about putting a yellow line on Bonnie Lake Road after the chip sealing is done.,
Les made a motion to keep all the job duties as they are. Phil as Chairman of the Board, Les as Road supervisor, and Molly as Building and Cemetery Supervisor when she gets more familiar with the things to be done. Molly 2nd the motion and it carried unanimously.
Marlys Mongan made a motion at the annual meeting to have the supervisors approve donation of $250.00 to Crow Wing County Historical Society, The Crow Wing County Fair Association, and the Crisis Line, and $500.00 to My Neighbor to Love Coalition (Emily Homeless). Les made a motion to approve $250.00 to Crow Wing County Historical Society, The Crow Wing County Fair Association, and the Crisis Line, Molly 2nd the motion and it carried unanimously. The clerk will check with the Minnesota Association of Townships to see if it is legal to give money to My Neighbor to Love Coalition (Emily Homeless) and the board will review the donation at the May meeting.
The clerk read a letter from The Crow Wing County Association of Townships stating that the Spring meeting is Thursday April 27,2023 at 7 PM at the Deerwood Township Town Hall. Phil made a motion to approve the town board to attend this meeting and Les 2nd the motion and it carried unanimously. The town board will meet at 6:15 on April 27,2023 at the town hall to carpool to the meeting.
Phil suggested using some of the money from ARPA to have the residents of Fairfield Township water tested. Phil said AW Research from Brainerd does water testing and they are having a special to test water for groups of people around area lakes. Phil will call and ask them to come to a meeting to talk about the water testing and the special they are doing.
The clerk asked when she should send out the post cards for clean-up day and Les said they should be sent out the first week in May. The clerk said she would get the address labels from the Crow Wing County.
Road Maintenance: Culverts to be replaced will be tabled until a later meeting.
Les said he talked to a member of the Corp. of Engineers Regulatory Department about the ditch that Gene Moritz requested the township put through state land to help with the high water on his property. Les said he was told that an Environmental Impact Study would need to be done and that could take up to 3 years or more to do and it would be very costly.
Les said he would call Knife River to get an estimate for crushed cement or gravel to put on the town hall parking area and he will also ask them about dust control for the township roads. The cost of the crushed gravel or cement can come out of the ARPA money.
The clerk showed the Supervisors the Fire Contract from the Crosslake Fire Department. The cost is $35,746.66 for April 1, 2023, to March 31,2024. Les made a motion to approve the fire contract with Crosslake and Molly 2nd the motion and it was carried unanimously.
Go North: Nothing new.
Correspondence was read.
Bills were read. Les made a motion to pay the bills and Molly 2nd the motion and it carried unanimously.
Les made a motion to adjourn and Molly 2nd the motion and it carried unanimously. The meeting adjourned at 6:23 PM.
Respectfully Submitted,
rd members present were Supervisor Les McCoy, Supervisor Brian Glenz, Treasurer Kathy Hachey and Clerk Marianne Auge.
The Pledge of Allegiance was said.
The agenda was reviewed. Les made a motion to approve the agenda as revised and Brian 2nd the motion and it carried unanimously.
The minutes of the January 10, 2023, meeting were read. Les made a motion to approve the minutes as corrected and Phil 2nd the motion and it carried unanimously. The correction was the spelling of the word county.
The treasurer’s report was read. Phil made a motion to place the treasurers report for audit and Les 2nd the motion and it carried unanimously. Kathy said the ARPA account has $35652.77 in it and the Source Well account has $1277.03.
Road Maintenance: Les said he received an e-mail from Rod Wagner acting president of Over the Hills Gang 4-Wheeler Club about the invoice we sent them for the dust control on Dam Road. After some discussion and documentation Les gave him, Rod said the Club fully intends to hold to its agreement to partner in dust control and road maintenance. Rod also requested that the township advise the club by early October of the anticipated costs for dust control and maintenance the following year so they can apply for funding from The Grant in Aid funding program. Rod said they have sent the check for the dust control invoice to the township. The clerk will put the dust control and maintenance on Dam Road on the August agenda so we can get the cost estimate to the Club by October.
Les said he has talked to John Bowen about storm clean-up for the December snow storm and they came up with a estimated cost of $7000.00. Les said the funding available covers labor for our employees to clean-up but does not cover the use of our machinery. It would also cover the cost of hiring a contractor to do the brush clean-up.
New Business: The agenda for the annual meeting was reviewed and the clerk will make the suggested changes to it.
The clerk showed the board the year end documents she sent to MATT and the one she will send to the State Auditor . The clerk and treasurer gave their 2022 financial documents to the supervisors to audit. Phil made a motion to approve the documents and Les 2nd the motion and it carried unanimously.
Correspondence was read.
Bills were read. Les made a motion to pay the bills and Brian 2nd the motion and it carried unanimously.
Les made a motion to adjourn and Brian 2nd the motion and it carried unanimously. The meeting adjourned at 6:10 PM.
Respectfully Submitted,
Marianne Auge, clerk